Rules
The Reimbursement Form should only be completed after the event items have been purchased as you are required to provide proof of payment. Any pre-event disbursements are evaluated on an individual basis and require prior approval from both the SBA Treasurer and the Dean of Student Affairs.
Check requests will be signed off on and cut once every other week. Contact the SBA Treasurer for a status update if a check has not been issued after 15 days from submission of the Reimbursement Form.
Sales tax, “Do Not Fund List” items [SBA Bylaws 10-9(a)], “Set Limitations on Funding” restrictions [SBA Bylaws 10-9b], vendor contracts not previously approved by the Dean of Student Affairs, and requests which exceed the total amount allocated to the event will be deduced from the Reimbursement request. Inquiries on deductions may be made to the SBA Treasurer.
Both the SBA Treasurer and the Dean of Student Affairs will receive a copy of this form. Approval required from both before a check will be released.
Once they have reviewed the request, they will provide the Business Office with the information to cut checks.
It is required to attach proof of payment (receipts, invoices, etc.) to this form.
These regulations are subject to change without notice and are preempted by the SBA Constitution, SBA Bylaws, and Albany Law School policy