SBA Bylaws Clubs Need to Know

(Subsection [a] of SBA Bylaws) Requirements for Continued Recognition of Student Organizations:

1. The current executive board of an SBA-chartered organization must submit the names and contact information for the newly elected or appointed executive board to the Senate to remain active for the next academic year.  
   1. All submissions must be emailed to the Executive Secretary prior to the last day of classes for the spring semester.    

Currently chartered organizations that fail to submit the information required in subsection (a) prior to the deadline will be placed on probation and have their fundraised funds frozen. 

1. Any currently chartered organization on probation may be deemed active and regain its fundraised funds if it submits the information required in subsection (a) no later than five school days prior to the fall budget meeting.  
2. If the required information is not submitted prior to the deadline, the organization shall be deemed inactive and have its fundraised funds frozen. 
3. Fundraised funds shall remain frozen for the fall semester, after which time the funds will be deemed forfeited.  
4. Forfeited funds shall be rolled into the student activity fund for the spring semester.  

Appealing the freezing of fundraised funds:

1. Inactive organizations that feel their fundraised funds were improperly frozen may request a reconsideration in one of the following ways:  
   1. Presenting the Executive Secretary a petition with the valid signatures of twenty-five percent (25%) of the student body, demanding reconsideration; or 
   2. Presenting a written request signed by ten members of the Senate. 
2. To be reconsidered, petitions or requests shall be presented to the Executive Secretary no later than the last day of classes for the fall semester.   
3. No organization shall receive more than one reconsideration.  
4. A majority vote of the present Senate is required for reallocation of frozen fundraised funds upon reconsideration.  
5. An organization that is reallocated its fundraised funds upon reconsideration shall be deemed active and not required to submit a new charter. 

Reporting Requirements for SBA-Chartered Organizations. 

1. All SBA-chartered organizations are required to submit a yearly report, which can be submitted between the organization’s last event and the end of the last final of the spring semester. 

2. The purpose of this policy is to develop and maintain a system of event and yearly reports that serve as a record for student organizations. Its primary function is to assist student organizations in assessing their organization’s events and structure each year. A secondary function is to assist the SBA in fulfilling its purposes outlined in the preamble of the SBA Constitution. The overall intent is that SBA-Chartered Organizations will use the information to improve the purpose, efficiency and operation of their respective organizations.  

3. The yearly report shall include, but is not limited to, the following information: 
   1. Outgoing officers (if applicable); 
   2. Incoming officers (if applicable); 
   3. Number of members; 
   4. Identify which event had the biggest impact on the organization this year; and 
   5. Total Budget allocated and used for each semester