EVENTS WHERE ALCOHOL IS BEING SERVED

When do I need to hire security at my event?

See the Albany Law School Student Handbook at pages 76-77 for the rules on events where alcohol is present. The Student Handbook may be found on your Albany Law School Portal.

“For events where alcohol will be present, the host organization must employ one uniformed security guard if it is estimated that there will be 75 or more persons in attendance. If it is estimated that the event will attract more than 250 persons at one time and that number will remain longer than one hour, two security guards must be employed.”

“Events with 250 or more persons in attendance, one security guard must be at the bar and one security guard must be at the door.”

Students must complete a Student Event Alcohol Form.

Please note that this FAQ response is not a complete depiction of Albany Law School Student Affairs policies. If you should require any further information, please consult the Student Handbook or reach out to Andrea Irizarry and/or Owen Collier.

Mandatory Event Planning Meetings

What if my organization does not have two officers for the fall semester?

• Per Bylaw Eight Subsection (1)(c), for student organizations to continue to be recognized by the Student Bar Association, there must be at least a President and Treasurer, or their equivalents (i.e., Chair, Chief Justice), provided under your organization’s charter.  Failure to fill both these positions pursuant to your organization’s charter means you are in violation of your organization’s charter.  If your organization does not fill these positions, and continues to violate the charter, Bylaw Eight empowers the Student Bar Association Senate to revoke your organization’s recognition. 
• If you are concerned about your organization’s adherence to Student Bar Association policies, please reach out to Max Sevor (SBAPresident@albanylaw.edu) and/or Noah Jacobs (SBAvp@albanylaw.edu).

Which of my organization’s officers must/may attend this meeting?

• If there are at least two officers of your organization attending this meeting, you have met the requirement.  However, we HIGHLY ENCOURAGE your President, Treasurer, and other officers to attend this meeting.  There will be discussion of critical requirements your organization must meet to hold events for the fall and spring semesters.

What if none of my organization’s officers can attend the times listed on the Excel sheet?

• If none of the times listed on the Excel sheet work for at least two of your officers to attend via Zoom, please contact Andrea Irizarry (airiz@albanylaw.edu) and Owen Collier (ocoll@albanylaw.edu) in a separate email.

Adding Members to Official Organization Roster

Why should I give SBA my organization’s official membership?

• One of the many considerations during the SBA Senate’s budget process is the total amount of official members that are a part of a student organization.  It is one thing for an organization to claim they have X amount of recipients on an email list and an entirely different thing to say that the organization has an official roster of members.  In other words, an email list is not the same as the actual membership of a student organization.  Having an accurate, updated list of members shared with SBA is beneficial to any student organization.
• SBA is responding to student concerns about being included on student organization emails that they no longer wish to receive.  By keeping an updated roster of members, SBA can help coordinate the removal of members from student organization rosters.   

How do I add official members to my student organization?

• Under “Your Org’s Roster” on the SBA website, you may input the list of your organization’s official members.  Each time you use this form, please include your entire membership.