The Student Event Process is setup to ensure all Albany Law School student-led events have the best possible attendance by avoiding conflicts when feasible.
Planning events early and collaborating with other organizations helps secure space(s), date(s), and time(s) for events. Organizations should plan events 2 weeks or more ahead of time.
Every student group must confirm a space, submit an event form and complete any additional request forms (if needed) at least two weeks before the event date. Any event that fails to complete these steps by the two-week deadline will not be approved.
Follow the steps below, in order, when planning an event.
STEP 0 – Budgeting/Funding
Budgeting and funding are completed at the start of the semester. You may submit your budget here.
STEP 1 – Check the Calendar
Check the Events Calendar before planning an event to minimize conflicts. If the date/time is already taken, find an alternative.
Calendar displays first 3 events of each day. Subscribe and view in Outlook to see all events.
Albany Law School Student Events
May 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Wednesday May 1
1
4
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Thursday May 2
2
2
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Friday May 3
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1
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Saturday May 4
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Sunday May 5
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Monday May 6
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Tuesday May 7
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1
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Saturday May 11
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1
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Sunday May 12
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2
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Monday May 13
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1
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Tuesday May 14
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Wednesday May 15
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Thursday May 16
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Friday May 17
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Saturday May 18
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Sunday May 19
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Monday May 20
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Tuesday May 21
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Wednesday May 22
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Monday May 27
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Tuesday May 28
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Wednesday May 29
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Thursday May 30
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Friday May 31
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June 2024
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Saturday June 1
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Wednesday June 19
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Thursday June 20
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Friday June 21
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Saturday June 22
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Sunday June 23
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Monday June 24
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Tuesday June 25
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Wednesday June 26
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Thursday June 27
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Friday June 28
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Saturday June 29
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Sunday June 30
30
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July 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Monday July 1
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Tuesday July 2
2
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Wednesday July 3
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1
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Thursday July 4
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Friday July 5
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Saturday July 6
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Sunday July 7
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Thursday July 11
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Friday July 12
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Saturday July 13
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Sunday July 14
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Monday July 15
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Tuesday July 16
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Wednesday July 17
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Thursday July 18
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Friday July 19
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Saturday July 20
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Sunday July 21
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Tuesday July 23
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Wednesday July 24
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Thursday July 25
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Friday July 26
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Saturday July 27
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Sunday July 28
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Monday July 29
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Tuesday July 30
30
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Wednesday July 31
31
1
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August 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Thursday August 1
1
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Friday August 2
2
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Saturday August 3
3
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Sunday August 4
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1
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Monday August 5
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Tuesday August 6
6
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Wednesday August 7
7
1
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Thursday August 8
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Friday August 9
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Saturday August 10
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Sunday August 11
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1
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Monday August 12
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Tuesday August 13
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Wednesday August 14
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Thursday August 15
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Friday August 16
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Saturday August 17
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Tuesday August 20
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Wednesday August 21
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Thursday August 22
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Friday August 23
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Monday August 26
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Tuesday August 27
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Wednesday August 28
28
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Thursday August 29
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Friday August 30
30
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Saturday August 31
31
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September 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Sunday September 1
1
1
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Monday September 2
2
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Tuesday September 3
3
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Wednesday September 4
4
1
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Thursday September 5
5
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Friday September 6
6
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Saturday September 7
7
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Sunday September 8
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1
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Monday September 9
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Tuesday September 10
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Wednesday September 11
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Thursday September 12
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Friday September 13
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Saturday September 14
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Sunday September 15
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Monday September 16
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Tuesday September 17
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Wednesday September 18
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Thursday September 19
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Friday September 20
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Saturday September 21
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Sunday September 22
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Monday September 23
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Tuesday September 24
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Wednesday September 25
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Thursday September 26
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Friday September 27
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Saturday September 28
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Sunday September 29
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Monday September 30
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October 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Tuesday October 1
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Wednesday October 2
2
1
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Thursday October 3
3
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Friday October 4
4
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Saturday October 5
5
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Sunday October 6
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1
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Monday October 7
7
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Tuesday October 8
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Wednesday October 9
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1
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Thursday October 10
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Friday October 11
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Saturday October 12
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Sunday October 13
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Monday October 14
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Tuesday October 15
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Wednesday October 16
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1
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Thursday October 17
17
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Friday October 18
18
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Saturday October 19
19
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Sunday October 20
20
1
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Monday October 21
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Tuesday October 22
22
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Wednesday October 23
23
1
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Thursday October 24
24
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Friday October 25
25
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Saturday October 26
26
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Sunday October 27
27
1
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Monday October 28
28
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Tuesday October 29
29
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Wednesday October 30
30
1
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Thursday October 31
31
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November 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Friday November 1
1
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Saturday November 2
2
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Sunday November 3
3
1
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Monday November 4
4
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Tuesday November 5
5
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Wednesday November 6
6
1
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Thursday November 7
7
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Friday November 8
8
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Saturday November 9
9
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Sunday November 10
10
1
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Monday November 11
11
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Tuesday November 12
12
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Wednesday November 13
13
1
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Thursday November 14
14
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Friday November 15
15
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Saturday November 16
16
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Sunday November 17
17
1
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Monday November 18
18
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Tuesday November 19
19
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Wednesday November 20
20
1
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Thursday November 21
21
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Friday November 22
22
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Saturday November 23
23
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Sunday November 24
24
1
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Monday November 25
25
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Tuesday November 26
26
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Wednesday November 27
27
1
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Thursday November 28
28
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Friday November 29
29
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Saturday November 30
30
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December 2024
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Sunday December 1
1
1
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Monday December 2
2
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Tuesday December 3
3
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Wednesday December 4
4
1
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Thursday December 5
5
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Friday December 6
6
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Saturday December 7
7
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Sunday December 8
8
1
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Monday December 9
9
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Tuesday December 10
10
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Wednesday December 11
11
1
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Thursday December 12
12
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Friday December 13
13
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Saturday December 14
14
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Sunday December 15
15
1
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Monday December 16
16
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Tuesday December 17
17
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Wednesday December 18
18
1
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Thursday December 19
19
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Friday December 20
20
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Saturday December 21
21
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Sunday December 22
22
1
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Monday December 23
23
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Tuesday December 24
24
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Wednesday December 25
25
1
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Thursday December 26
26
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Friday December 27
27
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Saturday December 28
28
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Sunday December 29
29
1
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Monday December 30
30
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Tuesday December 31
31
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January 2025
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Wednesday January 1
1
1
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Thursday January 2
2
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Friday January 3
3
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Saturday January 4
4
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Sunday January 5
5
1
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Monday January 6
6
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Tuesday January 7
7
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Wednesday January 8
8
1
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Thursday January 9
9
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Friday January 10
10
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Saturday January 11
11
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Sunday January 12
12
1
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Monday January 13
13
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Tuesday January 14
14
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Wednesday January 15
15
1
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Thursday January 16
16
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Friday January 17
17
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Saturday January 18
18
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Sunday January 19
19
1
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Monday January 20
20
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Tuesday January 21
21
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Wednesday January 22
22
1
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Thursday January 23
23
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Friday January 24
24
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Saturday January 25
25
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Sunday January 26
26
1
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Monday January 27
27
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Tuesday January 28
28
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Wednesday January 29
29
1
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Thursday January 30
30
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Friday January 31
31
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February 2025
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Saturday February 1
1
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Sunday February 2
2
1
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Monday February 3
3
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Tuesday February 4
4
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Wednesday February 5
5
1
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Thursday February 6
6
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Friday February 7
7
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Saturday February 8
8
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Sunday February 9
9
1
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Monday February 10
10
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Tuesday February 11
11
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Wednesday February 12
12
1
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Thursday February 13
13
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Friday February 14
14
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Saturday February 15
15
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Sunday February 16
16
1
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Monday February 17
17
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Tuesday February 18
18
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Wednesday February 19
19
1
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Thursday February 20
20
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Friday February 21
21
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Saturday February 22
22
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Sunday February 23
23
1
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Monday February 24
24
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Tuesday February 25
25
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Wednesday February 26
26
1
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Thursday February 27
27
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Friday February 28
28
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March 2025
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Saturday March 1
1
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Sunday March 2
2
1
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Monday March 3
3
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Tuesday March 4
4
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Wednesday March 5
5
1
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Thursday March 6
6
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Friday March 7
7
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Saturday March 8
8
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Sunday March 9
9
1
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Monday March 10
10
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Tuesday March 11
11
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Wednesday March 12
12
1
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Thursday March 13
13
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Friday March 14
14
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Saturday March 15
15
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Sunday March 16
16
1
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Monday March 17
17
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Tuesday March 18
18
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Wednesday March 19
19
1
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Thursday March 20
20
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Friday March 21
21
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Saturday March 22
22
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Sunday March 23
23
1
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Monday March 24
24
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Tuesday March 25
25
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Wednesday March 26
26
1
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Thursday March 27
27
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Friday March 28
28
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Saturday March 29
29
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Sunday March 30
30
1
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Monday March 31
31
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April 2025
S Sun | M Mon | T Tue | W Wed | T Thu | F Fri | S Sat |
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Tuesday April 1
1
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Wednesday April 2
2
1
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Thursday April 3
3
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Friday April 4
4
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Saturday April 5
5
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Sunday April 6
6
1
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Monday April 7
7
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Tuesday April 8
8
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Wednesday April 9
9
1
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Thursday April 10
10
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Friday April 11
11
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Saturday April 12
12
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Sunday April 13
13
1
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Monday April 14
14
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Tuesday April 15
15
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Wednesday April 16
16
1
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Thursday April 17
17
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Friday April 18
18
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Saturday April 19
19
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Sunday April 20
20
1
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Monday April 21
21
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Tuesday April 22
22
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Wednesday April 23
23
1
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Thursday April 24
24
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Friday April 25
25
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Saturday April 26
26
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Sunday April 27
27
1
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Monday April 28
28
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Tuesday April 29
29
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Wednesday April 30
30
1
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Monday May 13
-
All Day
Final ExamsFriday May 3 – Wednesday May 15
STEP 2 – Date, Time, and Space Reservations (Completed at least 2 weeks prior to the event)
Reserving a Room
Choose room and time by emailing adminservices@albanylaw.edu.
This helps ensure there are no conflicts.
STOP!
CONFIRM ROOM RESERVATION TIME AND LOCATION WITH ADMINISTRATIVE SERVICES
DO NOT SUBMIT YOUR EVENT REQUEST FORM UNTIL TIME AND LOCATION HAVE BEEN CONFIRMED
STEP 3 – Event Request (Completed at least 2 weeks prior to the event)
Event, Alcohol Request
Submitting an event does not guarantee approval.
Due to the volume of requests there may be a delay in approval. If you do not see your event on the Events Page calendar in one week contact Andrea Irizarry at airiz@albanylaw.edu.
Alcohol – Student Event Alcohol Form (if needed)
STEP 4 – STOP UNTIL FULL APPROVAL
Is your event listed on the SBA Events Calendar?
If yes, proceed to Step 5.
If no, and it has been longer than 48 hours since submitting the form, email Andrea Irizarry at studentaffairs@albanylaw.edu.
STEP 5 – Security, Screens, Mics, Zoom, Linens, Tables, Chairs, Ice, Garbage, Grill, Popcorn
ALL REQUIRE 2 WEEKS NOTICE (If less than 2 weeks, requests may not be accommodated.)
Security
- Events with 75 or more attendees and/or alcohol will need 1 security guard
- Events with 250 or more attendees and/or alcohol will need 2 security guards
- Administrative Services will arrange security for your event contact them through adminservices@albanylaw.edu
AV Support – Screen/Mic/Zoom Support from IT Form (if needed)
Linens, Tables, Chairs, Ice, Garbage – Email adminservices@albanylaw.edu.
Administrative Services can only supply white linens that range in price from $6.50 – $8.50 per linen.
Grill – Email airiz@albanylaw.edu
Must be cleaned after each use. Organizers are responsible to turn off propane tank.
Popcorn Machine – Email adminservices@albanylaw.edu and airiz@albanylaw.edu.
Administrative Services will complete the workorder for popcorn machine setup
Student Affairs will provide popcorn. There will be a minimal charge. Supplies cannot be purchased at a local store.
STEP 6 – Advertising
Flyers and Screens
A maximum of 5 flyers can be printed for an event.
Printing can be requested through the print shop at jpier@albanylaw.edu.
Design and placement on screens on campus is available through communications@albanylaw.edu.
Flyers can be placed:
- Cafeteria
- Student Lockers
- Windows to the Courtyard
- On document bars around campus
Flyers may only be placed in holders around campus. Flyers taped to walls will be removed.
To place flyer in weekly email reminder send to airiz@albanylaw.edu.
Placement on the law school’s social media accounts and contacting alumni and/or media about the event will be at the discretion of the Communications and Alumni Affairs Departments.
Collaborating with Law School Departments
If you believe your event would benefit from collaborating with certain offices across campus, reach out directly to the ones that you would like to consult: https://www.albanylaw.edu/contact-us
STEP 7 – Check Requests, Reimbursement, Loans, and Other Documentation
Loan Request
To request a loan send this form to the SBA President, SBA Treasurer, Nickie Bezona, and Dean Taranto.
Reimbursement + Check Request
The Reimbursement Form should only be completed after the event items have been purchased as you are required to provide a receipt.
Check requests will be signed off on and cut once a week.
Requests need to be submitted online by Tuesday of each week at 11:59pm to receive a check by end of day Friday.
Both the SBA Treasurer and the Dean of Student Affairs will receive a copy of this form. Approval required from both before a check will be released.
Once they have reviewed the request, they will provide the Business Office with the information to cut checks.
Documentation (receipts, invoices, etc.) is required.
If you miss the Tuesday, 11:59pm deadline, your request will be processed the following week.
Tax-Exemptions
Contact Nicole Bezona at nbezo@albanylaw.edu.
You will need to know the vendor’s name and address.
Documentation (receipts, invoices, etc.) are required.
STEP 8 – After Event is Complete
Event Report Form
Fill this form out no later then one (1) week after the event.